Document digitizing
Document digitizing is a conversion of paper documents of all formats, color and age into electronic form suitable for further editing on the computer. Processed data is stored in most cases in TIFF, PDF, and JPG formats. All the data can be stored as pictures of the documents or processed using the OCR technology (OCR – Optical Character Recognition) into editable text form, for example doc format – Microsoft Word.
Advantages of document digitizing
- Minimal space requirements for archiving. 1 DVD can containt up to 100.000 documents.
- Spaces for paper archive are used alternatively (another office for example).
- Electronic documents can be shared and can be available through the remote access even for more users simultaneously – documents are printed or copied no more.
- Easy and extremely fast search.
- Saving of financial resources for copying and printing of the documents.
- Elimination of annual paper increment.
- No need to work with the original document.
- Minimum risk of damage, loss or unauthorized access to the documents.
- Much more efficient processing of corporate agenda and its control (workflow, history of data access etc.).
- Reduction of manpower for administration and increase of office efficiency.
- Attention to the environment.
Storing and managing the electronic data
Data is mostly stored on CD or DVD discs. Another way is to store data on the internet where it can be accessed from any computer connected to the internet network with the possibility to grant different users different access rights.
We digitize documents in all known formats and provide following services:
- Determination of all target documents destined for digital processing
- Secured and protected transfer to central digitizing workplace
- Verification of documents and preparation for digitizing, following indexation
- Scanning and validation of data followed by storing the data in electronic form
- Extracting documents with the OCR, ICR, OMR technology
- Archiving of paper documents
- System shredding
